The City has completed Phase 1 of engagement, with stakeholders providing feedback on the draft purchasing policy, templates, and standard contracts. Watch for Phase 2 starting October 2018.
Phase 1: Framework and Document Review
Thank you for your feedback in July – August, 2018! Phase 1 of the procurement review engagement is now closed.
In July – August 2018, we asked:
- Your impressions of the procurement framework outlined in the Draft Purchasing Policy
- Whether the Procurement Manual provides greater transparency of the City's procurement approach
- Whether you find the documents easy to understand
- Whether you see anything that's missing or have suggestions for what could be improved
Stakeholder feedback and suggestions on the various draft procurement documents were compiled and reviewed by the Materials Management Division and the City Solicitor's Office. Revisions were then made based on themes that emerged from the feedback we received, resulting in the incorporation of the following additional criteria to the City's draft Purchasing Policy documents:
- Provide more clarity regarding the authorization required for the cancellation of procurements following the receipt of submissions - and for the termination of contracts; and
- Broaden the diversity and inclusion principle outlined in the policy to include the City's commitment to purchase goods, services, and construction from a diverse range of suppliers, including Indigenous vendors.
City Council will next consider approval of the revised draft procurement documents October 1, 2018, with the City’s new Purchasing Policy to be effective December 1, 2018.
Looking Ahead: Our Next Steps
We remain committed to making positive changes to our policies that affect how others do business with the City. With continuous improvement always our goal, the City of Saskatoon continues to examine how it purchases goods, services and construction for the City.
With Phase 1 engagement completed with the appropriate parties, an Administrative Report will next be presented to City Council October 1, 2018, detailing the Phase 2 of our procurement engagement activities.
Phase 2: Indigenous Inclusion, Social & Sustainable Procurement
The City aims to be a leader in creating procurement processes that bolster social and environmental impact and Aboriginal inclusion.
In October 2018, we will consult with the following local Indigenous business community stakeholders to identify areas where the City could create a leading procurement process that bolsters social and environmental impact and inclusion:
- Indigenous organizations
- Indigenous economic development
- Indigenous owned businesses
- Business committed to Indigenous employment regardless of ownership
A further Administrative Report will then be presented on the results of our Phase 2 engagement. This next phase of engagement will help the City to develop a more comprehensive purchasing process, with our goals, objectives and components defined for Indigenous inclusion in the near future.
We encourage you to continue to review the draft documents made available on this page. Watch for further details on our Phase 2 engagement activities.