Interacting with Council & Committees
What does City Council do?
City Council operates in accordance with several provincial statutes, the main ones being The Cities Act and The Planning and Development Act. City Council has only those powers which the provincial government has expressly given to it by statute.
City Council cannot make any decisions or take any action other than during an official meeting of City Council. All meetings are public, and all decisions are made publicly.
City Council has delegated some responsibilities to Council Committees, which includes the Governance and Priorities Committee and four Standing Policy Committees. These committees are composed solely of members of City Council. All committees meet publicly. These committees review matters under its specific policy areas.
How can I participate in City Council's decisions?
- Sending written submissions to Council about reports or proposed bylaws (see below).
- Making presentations at public hearings held to get public input into bylaws and other significant decisions such as rezonings and discretionary use applications.
- Making presentations at Committee meetings in response to recommendations made by City departments for any project or initiative.
- Writing to City Council on issues of concern.
How can I find out what is on the Council and Committee Agendas?
Agendas are normally published on the Wednesday evening of the week preceding the meeting. They are available for viewing on the City's website. A copy may also be viewed at the Frances Morrison Branch of the Saskatoon Public Library and the City Clerk's Office during office hours.
How can I address an item of concern before City Council or a Committee?
If you write a letter to City Council not related to a matter before City Council or one of its Committees, it will be referred by the City Clerk to the appropriate Council Committee or the administration.
If you know that a particular report or issue is before Council or Committee, you can submit comments or request to make a presentation.
If you are requesting to make a presentation, you must state that in your letter.
How do I submit a letter to City Council and are there any deadlines which I should be aware of?
Communications to Council or one of its committees can be submitted in the following ways:
- By email, using this form
- By post or in person to: Office of the City Clerk, 222 - 3rd Avenue North, Saskatoon, SK S7K 0J5
- By fax to 306-975-2784.
Communications to City Council or Committees must be received in the City Clerk's Office by noon on the Tuesday preceding the week of the meeting.
Your letter must clearly specify the issue which you wish to address, as well as a general outline of your concerns. Please note that, since all meetings of City Council and its Committees are public, your letter is considered a public document.
You are encouraged to contact the City Clerk's Office at 306-975-3240 to clarify the requirements for writing to City Council or any of its Committees.
Is there anything I need to know about making a presentation?
Items on an agenda are dealt with in the order they appear. Generally the Administration will make their presentation, followed by those individuals approved to speak on the item.
You will have five minutes to make your presentation. If you have more than one person wishing to speak you will only be allowed five minutes for the entire delegation. Following your presentation, you may be asked questions from members of Council or the committee.
Is there any audio-visual equipment available to use in making a presentation?
There is a variety of equipment available in the Council Chambers and committee meetings rooms. For details, please contact the City Clerk's Office at 306-975-3240. You must contact the City Clerk's Office at least two days before the meeting to request the use of the equipment you need, and you may be required to meet with a representative of the City Clerk's Office prior to the meeting in order to review the operation of the equipment.
Whether or not you use audio-visual assistance, your presentation may not exceed five minutes in length.
How will I know when a decision is made on the issue in which I am interested?
A motion will be made on all issues which require a decision or direction from City Council or a committee. You may seek clarification from the City Clerk's Office if you do not understand what has been decided.
Minutes for all meetings are available through the City Clerk's Office and on the City's website.
Where can I get more information about the operation of City Council and its committees?
The City Clerk's Office can help you with any questions you may have regarding City Council and its Committees. It is difficult to briefly outline all of the rules which apply to the many committees of Council, so you are strongly encouraged to contact the City Clerk's Office at 306-975-3240 for clarification.
City Council Communications and Constituency Relations Allowance
2019 Communications Allowance - January 1 to June 30 Update
2018 Communications Allowance - Final Report
2017 Communications Allowance - Final Report
2016 Communications Allowance - Final Report
2015 Communications Allowance - Final Report
2014 Communications Allowance - Final Report
2013 Communication Allowance - Final Report
Travel, Training, and Car Allowance
2016 Common Travel and Training Expense Report
2016 Individual Travel and Training Expense Report
2016 Other Travel and Training Expense Report
2016 Travel and Training Expense Report - Mayor's Office
2016 Car Allowance Expense Report
2015 Common Travel and Training Expense Report
2015 Individual Travel and Training Expense Report
2015 Other Travel and Training Expense Report
2015 Travel and Training Expense Report - Mayor's Office
2015 Car Allowance Expense Report
For more information, please contact the Office of the City Clerk at 306-975-3240.
Code of Ethical Conduct
City Council, at its meeting held on April 29, 2019, passed Bylaw No. 9537, The Code of Ethical Conduct for Members of City Council Bylaw, 2019. The Bylaw outlines the basic ethical standards and values for members of Council. It is to be used to guide members respecting what their obligations are when fulfilling their duties and responsibilities as elected officials. It also describes a procedure for the investigation and enforcement of these standards and values.
If you have any questions regarding the Code of Ethical Conduct, please contact the City Clerk's Office at 306-975-3240.
Bylaw No. 9537, The Code of Ethical Conduct for Members of City Council Bylaw, 2019, requires that City Council appoint an Integrity Commissioner. At the July 29, 2019 council meeting, City Council appointed Mr. Randall Langgard as the City of Saskatoon's Integrity Commission. Mr. Langgard is also appointed as Integrity Commission for the City of Regina as of July 2018.
Mr. Langgard can be contacted at the following address:
Mr. Randy Langgard
Integrity Commissioner for the City of Regina & Saskatoon
2091 Wascana Greens
Regina, Saskatchewan S4V 2L9
To file a complaint with Mr. Langgard, complete Schedule "A" and submit to the above contact information.
Reports To City Council
Archived Reports to Council and Committees up to end of 2013:
All reports that go to Council or to its various committees can be found in the full agendas for the meeting at which they were considered. The following are links to older reports that were included in various past Council agendas and is not inclusive of all reports considered by City Council.
This section is no longer updated. Please contact the City Clerk's Office 306-975-3240 if there is a particular item you are interested in viewing.
2015 Report Items
2014 Report Items
North Commuter Parkway and Traffic Bridge – Request for Proposals (Dec., 2014)
North Commuter Parkway and Traffic Bridge – Project Agreement (Dec., 2014)
Mayfair/Kelsey-Woodlawn Neighbourhood Traffic Management Plan
Proposed Rosewood Neighbourhood Concept Plan Amendmant- May, 2014
Proposed Brighton Neighbourhood Concept Plan - May, 2014 (39 mb)
Neighbourhood Planning Section - 2013 Year End Report (May, 2014)
Saskatoon Forestry Farm Park and Zoo - 2013 Year End Report (May, 2014)
Saskatoon Municipal Golf Courses - 2013 Year End Report (May, 2014)
The Junction Improvement Strategy - Final Report (March, 2014)
Saskatoon Civic Operations Centre - Request for Proposals - Jan., 2014
Saskatoon Civic Operations Centre - Project Agreement - Jan., 2014
Age Friendly Saskatoon Initiative: Recommendations (Jan., 2014)
The Remai Art Gallery of Saskatchewan Business Plan: 2015-2017
The Remai Art Gallery of Saskatchewan Business Plan: Summary
Municipal Manual 2014
2013 Report Items
General Superannuation Plan Financial Statements (Draft) - 2013
Police Superannuation Plan Financial Statements (Draft) - 2013
Fire and Protective Services Superannuation Plan Financial Statements (Draft) - 2013
Seasonal and Non-Permanent Part-Time Defined Contribution Pension Plan Financial Statements (Draft) - 2013
City of Saskatoon - Public Accounts - 2013
City of Saskatoon - Public Accounts (Supplementary Statement and Schedules) - 2013
City of Saskatoon - Capital Status Report - 2013
Saskatoon Public Library - Consolidated Financial Statements (Draft) - 2013
Aspen Ridge - Neighbourhood Concept Plan
City of Saskatoon Heritage Plan
Municipal Operations Benchmark Report - 2012 and 2013
Leisure Centres and Outdoor Pools - 2013 Year End Report
Street Activity Baseline Study - Update, 2013
Neighbourhood Level Infill Development Strategy - Nov, 2013 - Full Report
Part 1 - Table of Contents
Part 2 - Sections 1-3
Part 3 - Sections 4-5
Part 4 - Appendices
Neighbourhood Traffic Management Program - 2013
Capacity for Newcomer Settlement and Integration in Saskatoon - 2013
City of Saskatoon Annual Civic Services Survey - June 2013
North Commuter Parkway Project - Functional Planning Study - 2013
2012 Report Items
Varsity View Local Area Plan - Full Report
Varisty View Local Area Plan - Summary
Employment Equity Report - 2012
Integrated Waste Management Annual Report - 2012
Saskatoon Transit Annual Report - 2012
Access Transit Annual Report - 2012
Consolidated Financial Statements - 2012 (Draft)
Trust Funds - 2012 (Draft)
Fire and Protective Services Superannuation Plan - 2012 Financial Statements (Draft)
Police Superannuation Plan - 2012 Financial Statements (Draft)
Defined Contribution Pension Plan - Seasonal and Non-Permanent part-Time Employees - 2012 Financial Statements
Capital Status Report - 2012
General Superannuation Plan - 2012 Financial Statements
Public Accounts - 2012 Financial Statements
Saskatoon Public Library - 2012 Consolidated Financial Statements
Municipal Golf Courses - 2012 Annual Report
Leisure Centres and Outdoor Pools - 2012 Year-End Report
Water & Wastewater Treatment Annual Report - 2012
State of the Bridges and Structures - 2012
State of Roadways - 2012
East Sector Plan - February, 2012
Planning for Growth Corridor Study
College Quarter Concept Plan
Commercial and Industrial Development Study
East Sector Plan